GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
July 18, 2007

ATTENDANCE:

Randy Mae - President
Frank Winter- Vice-President
Jim Petrie – Treasurer
Jerry Wood - Secretary
Albert Samuelson - Director

STAFF:

Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Randy Mae, President, called the meeting to order at 3:00 p.m. All were present and a quorum was established.

REVIEW AGENDA:

Under New Business add: e. transfer of funds from budget account 001 to the budget account 002 "community system repair".

APPROVAL OF PREVIOUS MINUTES DATED:

May 16, 2007 Minutes were reviewed and accepted by consensus.

TREASURER’S REPORT:(See Office for the attached as it was not furnished with these minutes)

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). At the end of June we are 75 % into the budget year and running 8% under the total budget. There are no significant deviations from the budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. We have awarded Ray Andress with a "Highly Valued Volunteer Award" and a $40 gift certificate for his outstanding maintenance and improvement of the GVM website.
  2. Met with T. Charles Wilson, our current insurance agent to review coverage and get a new quotation to combine all of our policies. T. Charles had blocked the previous agent from completing this task.
  3. Jessie Johnson has resigned her part-time position as the Sunday office and trash support person. We thank Jessie for her dedicated service to GVM. I have hired GVM resident, Kara Meyer. She started on July 15 and assumed the duties of general office cleaning and trash monitoring. Starting pay is $7.50/hr and we will re-evaluate performance after 90 days. Stop in and meet her some Sunday.
  4. Board member educational information is provided featuring articles on "Top Traits of Great and Effective Board Members" and HOA regulations on displaying the U.S. flag.

Water & Sewer Association

  1. After 9 months into the budget, we are running 8% under the combined total budget. More labor is paid by R&R this time of the summer and is helping to keep the W&S budget under control. We have about $5000 in water test expenses coming up this month which is in the budget.
  2. Public Hearing for the wastewater treatment project LID is coming up on July 30th, at 6:00 in Fort Collins. Need as much board member and resident support as possible. I’ve drafted a letter of support for residents to sign if the cannot attend. To be discussed more under New Business.
  3. Lynn has completed rework on the ageing 4th Filing booster pump house. Includes new siding, trim, insulation, and paint.

APPLICABLE COMMITTEE REPORTS:

  1. None

OLD BUSINESS:

A. None

NEW BUSINESS:

  1. Possible G.V.M. donation to the Red Feather annual fireworks display: Char Tipton asked the manager if G.V.M. would consider donating money to the annual fireworks display. Tabled discussion until the August meeting.
  2. Proposed location change on 8th Filing wastewater treatment plant: Steve Horsmon proposed changing the location of the wastewater treatment plant. Steve presented the proposed site location to the Board and explained that the new location will be less visible to the public and costs of excavation for pipes and electricity will be lower. The Board tabled discussion until they get an opinion on the proposed site location from Stantec engineering.
  3. Policy on retaining audio recordings of the board meetings: The Board discussed audio recordings of meeting minutes and reasons for not storing them. Frank Winter motioned to destroy audio tapes after the Board approves the written minutes. Unanimous-motion passed
  4. Local Improvement District Hearing at Larimer County Courthouse: Public Hearing for the wastewater treatment project LID is coming up on July 30th, at 6:00 in Fort Collins. Board members agreed by consensus to divide the list of affected community system users, contact the members and ask them to attend the meeting. If members can not attend the meeting but support the LID, ask them to sign a letter of support.
  5. Transfer of funds from budget account 001 to the budget account 002 "community system repair". Keith Weeks, past W&S Board member, does not believe the Board has the authority to transfer funds from Management account 001 to Community system account 002. Keith stated that he believes that the Board violated the Master Declaration 4.4 New functions or Facilities and By-Laws 7.1 Annual Assessments (Dues). Before approving the transfer of funds, the manager was directed to contact the G.V.M. CPA, Mike Perry and get legal opinion. Mike stated that transferring funds between accounts is acceptable. The manager recently contacted our Attorney, Josh Zugish, of Myatt, Brandes and Gast. Josh stated that in his opinion, the Board can transfer funds between accounts. After discussion the Board decided by consensus to seek further legal council. Tabled until August Meeting

PUBLIC INPUT: None

Adjourned at 3:40 pm