GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
May 17, 2006

ATTENDANCE:

Jerry Ryan-President
Lynn Johnson-Vice-President
Jim Petrie –Treasurer
Frank Winter-Secretary
Albert Samuelson - Director

STAFF:

Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Jerry Ryan, President, called the meeting to order at 3:00 p.m. All were present, and a quorum was established.

REVIEW AGENDA:

Amend agenda; under New Business add: C. Changing Water & Sewer Association membership status for owners of 35 acre parcels for which a "change in use" well permit has been approved (from "household" to "domestic").

APPROVAL OF PREVIOUS MINUTES DATED: March 15, 2006

Minutes were reviewed and accepted by consensus.

TREASURER’S REPORT:

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer is in the seventh month of the fiscal year, with no significant deviations from budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office, Budget, and Personnel Updates:

  1. Deanna completed the April budget reports and Annual Meeting budget reports for the Viewpoint.
  2. Mary completed the Annual Meeting newsletter announcement, ballots, proxies, and public notification handouts for the meeting. Newsletter will be sent on time for compliance with By-Laws.
  3. Jessie Johnson (part-time office support) is due for an annual review on June 1. I would like to discuss the topic of a wage increase during regular session under new business. I am proposing a $1/hr increase or about $17 per month total. (from $8.50/hr to $9.50/hr)
  4. Ryan Rogers will be joining us for summer employment again this year starting June 6.

Water & Sewer Association

  1. Total expenses are running about 4% under budget with no anticipated large expenses looming for the last 5 months of the fiscal year.
  2. We are continuing the effort to obtain the $15,000 matching grant for engineering planning/analysis for the 8th Filing leach field replacement. Ed Schemm of the county health department is assisting with this and another possible construction grant from State money recently authorized by the Colorado legislature.
  3. The SIA has recommended that we do not spend remaining SIA funds for the connection of well #3 and well #4 in the 12th filing. Since the connection is not urgent, we should save funds for future 12th Filing leach field expansion. Because of the disproportionate SIA spending on water sources, they believe that GVM should consider using 12th Filing capital reserves on the remaining well connection.
  4. Final design review of the new 4th Filing well system is completed. Engineering stamp approvals have been obtained and the final report has been sent to the CDHPE for final approval. Big thanks to Gary and Jerry for their help in creating the new system design and plumbing schematics. Details of the project and cost to be discussed in new business.
  5. The 2006 Consumer Water Quality Notification report is complete and will be posted and distributed.
  6. Jerry detected a large leak in the Upper 8th Filing system and found the source on Crestone Dr. inside a vacant home. Owner has been notified and water is shut off until repairs are made.

End of Manager’s report

On the subject of item B. Ed Schemm of the county health department who is assisting with possible construction grants from State has asked that the Association provide a letter to him requesting his sponsorship of the grant from the Colorado Department of Local Affairs (DOLA). We are also requesting that Mr. Schemm assist us in having Glacier View Meadows Water & Sewer added to the "needs list" for any and all other State or County grant programs. The Board agreed by consensus to provide Mr. Schemm with a signed Request of Sponsorship.

APPLICABLE COMMITTEE REPORTS:

No applicable committee reports

OLD BUSINESS:

  1. Access and Utility Easement Dedication – Saddle Creek Ranch RLUP
    2. Mr. Weixelman has provided an amended Easement request. The manager asked the Board to review, approve or disapprove, and return the attached Access and Utility Easement Dedication letter to the office within the next two weeks.

NEW BUSINESS:

  1. 4th Filing Project cost review and pump house expansion proposal:

    2. The manager, Steve Horsmon and Chief of Operations, Gary Ellerman presented the Board with a final design report and a system schematic diagram for system improvements to comply with the uranium contaminate level at the community well in the upper 8th filing. The manager asked the Board as to what account they wanted the water testing charged to. The Board agreed that 001 should be charged as testing is an administrative cost. The total project costs were presented with no objection made.
    The manager also asked the board of their opinion of connecting the 4th filing project into the telemetry system (remote communication). Discussion concerning the telemetry system tabled to next meeting.
  2. B. Part-time employee review and pay adjustment:
    3. The manager proposed a $1/hr increase or about $17 per month total (from $8.50/hr to $9.50/hr). The Board by consensus approved the pay adjustment.
  3. Changing Water & Sewer Association membership status for owners of 35 acre parcels for which a "change in use" well permit has been approved (from "household" to "domestic"). A request from a North Rim Road resident has asked to be released from being a member of the Glacier View Water & Sewer Association. This resident has a 35 acre parcel, and has been granted a change in use well permit (from "household" to "domestic") from The Division of Water Resources. The Board agreed by consensus that upon request of the owner, any current water and sewer member that has a 35 plus acre parcel, who obtains a change in use well permit from the Division of Water Resources may be removed from the Water and Sewer Association membership.

PUBLIC INPUT:

Vy Osborn asked if there is enough money in the budget to repair the picnic tables at Riddle Lake. It was explained that this falls under Road and Recreation Business (See R & R Minutes dated 05/17/06).

Adjourned at 3:31 pm

The Water & Sewer Board turned the floor over to the Road & Recreation Board.