GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
March 15, 2006


ATTENDANCE:
Jerry Ryan-President
Lynn Johnson-Vice-President absent
Jim Petrie –Treasurer
Frank Winter-Secretary
Albert Samuelson - Director

STAFF:
Steve Horsmon
Mary Keller

CALL TO ORDER:

Jerry Ryan, President, called the meeting to order at 3:00 p.m. All were present except Lynn Johnson who had an excused absence, and a quorum was established.

REVIEW AGENDA: Jerry Ryan asked that the agenda be modified: Under 8) New Business add c: Don Weixelman Presentation d: Appointment of Budget Committee Chairman

APPROVAL OF PREVIOUS MINUTES DATED: February 15, 2006 Minutes were reviewed and accepted by consensus.

TREASURER’S REPORT: Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer is in the fifth month of the fiscal year. The Community System account 002 is a bit high at 46% versus 42%, there is no other significant deviation from budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Viewpoint newsletter completed and mailed on time. Starting work on annual meeting newsletter now. At this time, there are no issues/amendments up for a membership vote.
  2. Collections process continued on 4 lots in Filing 12 owned by one member. Received for R&R and W&S payment for 207/208 which just sold without our knowledge. Legal counsel is working with owner of remaining two lots 208/209 to pay full assessments plus legal fees.
  3. Contacted last year’s Budget Committee chairmen to see if they would volunteer again this year.
  4. We need to have these budgets submitted for board approval by March 25.

  5. 150 new Property Owner’s Guides have been updated and distribution started. Will put another note about its availability in the June newsletter.
  6. Needed to replace brakes, rotor, belts, and pulley on F350 truck, replace fuel pump on GMC pickup, and repair seats in the Dodge gravel truck. Split with R&R and W&S.

F. As a part of on going education of Board members, included in the Board packet is a copy of Goldberg’s rules of order for Association Boards.

Water & Sewer Association

  1. In the CS account #002, corridor electric bills, corridor supplies, and backhoe maintenance line items are over budget for this point in the year and are driving the 5 month percentage high. We should be able to stay within budget by year end with the reduced water testing expenses in 05-06.
  2. Operations detected and found 2 more large resident water leaks. Shut water off and contacted both part-time owners. Repaired another system leak on McKenna Ct. which needs to be deep buried this year.
  3. Completed a new specification package for all new and replacement water and sewer taps to address ongoing problems with water loss and poor installation. To be addressed in W&S New Business item 8a.
  4. Spoke with Water Commissioner about GVM’s possible purchase of storage water rights for Riddle and Currie Lakes. To be addressed in W&S Old Business item 7b.
  5. State Dept. of Health has approved the Preliminary Design milestones for the new 4th Filing well. A Final Design Specification must be submitted for approval along with 7 water tests and a certified Engineer’s approval of plans, calculations, and 100-year flood plain certification.

End of Manager’s report

APPLICABLE COMMITTEE REPORTS:

Nominating Committee: Linda Carroll presented the report for the committee. The committee has a team of four people, Linda Carroll, Gus Eykholt, Dave Doft, and Brenda Kraft. The committee has identified and contacted several possible candidates. On the subject of correcting candidate term discrepancy, Linda asked the Boards of their decision on which board gets a one-year term candidate. The Boards agreed by consensus that the Road and Recreation Board candidate with the third highest vote be elected to a one year term.

No other committee reports

OLD BUSINESS:

  1. Upper 8th Well Uranium – Replacement well status: Steve stated that The State Dept. of Health has approved the Preliminary Design 4th Filing well. A Final design must be submitted for approval along with water tests and an Engineer’s approval of plans, calculations, and flood plain certification.
  2. Possible purchase of water storage rights for Currie and Riddle Lakes: Steve spoke with Gene Watt, of the advisory committee, and George Varra, Water Commissioner, about GVM’s possible purchase of storage water rights for Riddle and Currie Lakes. The consensus from both Gene Watt and George Varra is that
  3. Glacier View will not benefit from the purchase of the storage water rights at any cost. The Water Commissioner assured Steve that if in the future, Glacier View needs extra water shares, there will not be a problem getting them.

  4. Community System water tap request: Last month Mr. McKay owner of F12 - L41, asked the Board to consider authorizing his lot to tap in to the community water line. Steve notified the Board that F12-L41 is not on the original well permit. Steve stated that a well permit application should be submitted to the Colorado Division of Water. Steve recommended that the cost of application fees should be passed on to the property owner. The Board agreed by consensus that all costs related to adding an undesignated lot to the community system should be passed on to the property owner.

NEW BUSINESS:

  1. Proposed changes to CS Water & Sewer tap regulation and inspections. Steve asked the Board to review the proposed changes to current policy regulations. The staff prepared a packet of specifications and required parts to help the property owner adhere to GVM regulations. Steve also asked the Board to consider amending the Architectural Review Committee (ARC) building application deposit form to enforce inspection procedures. After discussion, the Board agreed by consensus to proposed changes.
  2. Tap request for F8, L26. Gary Weixelman represented the prospective buyer of Lot 26. Gary asked the Board to consider allowing this lot to tap into the community system line. Steve noted that this lot is already on the lower 8th community system well permit. The Board agreed by consensus to give F8, L26 preliminary approval to tap in to the community system. The Board also agreed that all costs related to taping into the community system, will be passed on to the property owner. Gary asked for a letter stating the Boards position on the tap in.
  3. Don Weixelman presentation: Don presented the plot plan for Saddle Creek Ranches. Mr. Weixelman explained to the Board that the Larimer County Rural Land Use Department asked for more documentation from GVM for approval of Saddle Creek Ranches. Don asked that GVM amend the letter written 11/19/05 to state: a) Private Road Access Easement Dedication: The GVM W&S Board agrees to sign a private Road Access Easement Dedication on this tract of land for a driveway access to Lot B. The Driveway is to be 50’ in width, including easement for utilities. b) Exempt well letter: The Glacier View Meadows Water & Sewer Board will not take a position in support or against exempt well permits for the development. The Board agreed by consensus to provide Mr. Weixelman with a letter stating their position.
  4. Don also stated that Glacier View Fire Protection is requiring a 30,000 gallon storage tank for fire protection. Don asked that the Board consider allowing the tank to be buried on the water & sewer parcel located on the corner of Mt Moriah. The Board agreed by consensus to allow the storage tank to be buried on GVM, W&S land.

  5. Appointment of Budget Committee Chairman:

Jerry Ryan moved that Cal Bruxvoort be appointed Budget Committee Chairman. Unanimous-motion passed.

PUBLIC INPUT: None

Adjourned at 3:45 pm

The Water & Sewer Board turned the floor over to the Road & Recreation Board.