GLACIER VIEW MEADOWS
WATER AND SEWER ASSOCIATION
February 21, 2007

ATTENDANCE:

Jerry Ryan - President (excused)
Randy Mae - Vice-President
Jim Petrie – Treasurer
Frank Winter - Secretary
Albert Samuelson - Director

STAFF:

Steve Horsmon
Gary Ellerman
Mary Keller

CALL TO ORDER:

Randy Mae, Vice-President, called the meeting to order at 3:02 p.m. All were present except Jerry Ryan who had an excused absence. A quorum was established.

REVIEW AGENDA:

Under 6) Applicable Committee Reports add b: Nomination Committee. Under 8) New Business add a: Proposed motions

APPROVAL OF PREVIOUS MINUTES DATED:

October 18, 2006 Minutes were reviewed and accepted by consensus.

TREASURER’S REPORT:(See Office for the attached as it was not furnished with these minutes)

Jim Petrie presented the treasurer’s report for the Water and Sewer Association (see attached). Water and Sewer ended the 4th month of the fiscal year, with no significant deviations from the budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Received payment of $14,270 for the certificate of sale assignment on foreclosure of Filing 12, Lots 203/209. Proceeds were split according to the percentage owed to each association.
  2. Quarterly newsletter is complete and at the printer. Plan to mail them by 2/28/07.
  3. Beginning planning for Annual Meeting and Budget Committee meetings. Calling volunteers for Budget Committee membership for both Associations.

Water & Sewer Association

  1. Water & Sewer Board executive session meeting held on 2/9/07 to address year end financials and how to allocate carry forward. Minutes are provided in your package for proposed motions to be made this meeting.
  2. Glacier View Meadows Water & Sewer Association has been awarded a $10,000 grant from the Colorado State Dept. of Health for the purpose of defraying legal costs associated with converting from an "ineligible entity" (HOA) to an "eligible" entity (Improvement District). An eligible entity is one which can qualify for low interest government loans for improvements as well as use a property tax mill levy to raise money for construction.
  3. Contacted Stantec Engineering to discuss the option of including a septic dump facility in the preliminary design of the wastewater treatment. The initial feedback is that this would necessitate a totally separate facility to treat the "potent septage" and meter it slowly into our leach field. Design and construction costs could easily top $100,000 of additional expense.
  4. Planning to complete the installation of a new pressure pump and final plumbing changes in March in the 4th Filing pump house – weather permitting.

On the subject of Item B: Glacier View Meadows Water & Sewer Community Systems users (158 properties) will be the only W&S members affected. It will require a 60% vote of the 158 members to change to an Improvement district.

APPLICABLE COMMITTEE REPORTS:

  1. Rules Committee: None
  2. Nomination Committee: Linda Carroll, chairperson, spoke for the committee. She is presently looking for nomination committee members and nominees for the Board of Directors. There will be two openings on the Water & Sewer Board.

OLD BUSINESS:

  1. New $10,000 Grant Awarded for The Waste Water Project: (See manager’s report) GVM W&S received the $10,000 grant for Legal Expenses from the Colorado Dept. of Public Health and Environment (CDPHE), to help cover legal costs associated with converting from an "ineligible entity" to an "eligible" entity (Improvement District).
  2. Wastewater project update Preliminary design update: (See manager’s report) Manager contacted Stantec to discuss including a septic dump facility in the design of the wastewater treatment. The response is that this would require a a separate facility to treat the "potent septage", costs could top $100,000 of additional expense. Santec is in the process of recruiting a consultant to do the environmental impact study for the Wastewater project. They are hoping to get existing data from the impact study completed for the Saddle Creek Ranch project.

NEW BUSINESS:

  1. Proposed motions: The Water & Sewer Board held an executive session meeting 2/9/07 to discuss year end financials and how to allocate carry forward. The Board proposed and passed the following motions in public session:

    Randy Mae motioned that in Budget account 001 – transfer $30,000 to the budget account 002 "Waste Water Upgrade" capital line item leaving a carry-forward balance of $20,679.34 in the 001 Operating account. This will leave a total of $110,370.10 remaining in the 001 capital reserve account. Unanimous-motion passed

    Randy Mae motioned that in Budget account 002 – transfer $10,000 to the budget account 002 "Projects" capital line item leaving a carry-forward balance of $11,820.41 in the 002 Operating account. This will leave a total of $96,531.41 remaining in the 002 capital reserve account. Unanimous-motion passed

    Randy Mae motioned that in Budget account 003 – transfer $25,000 to the budget account 002 "Waste Water Upgrade" capital line item and transfer $10,000 to the 003 "Additional Wells" line item leaving a carry- forward balance of $7,665.25 in the 003 Operating account. This will leave a total of $46,611.30 remaining in the 003 capital reserve account. Unanimous-motion passed

    Randy Mae motioned that all funds assigned to the budget account 002 Waste Water Upgrade capital reserves are strictly reserved for that purpose. The total capital reserve balance in the 002 Waste Water Upgrade account for the 2006-2007 fiscal year shall be $74,655.01. These funds shall not be used or transferred for any other capital expenditure unless approved by a Water and Sewer Board motion. Unanimous-motion passed.

PUBLIC INPUT: None

Adjourned at 3:28 pm

The Water & Sewer Board turned the floor over to the Road & Recreation Board.

Adjourned into Joint Executive Session at 4:45 pm – Personnel discussion

Approved personnel pay adjustment and promotion for Maintenance I employee to Maintenance II. The boards agreed that we should reward versatility and stay competitive with local pay rates.