GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
October 18, 2006

ROLL CALL:

Robert Naftzger – President
Linda Adams – Vice-President
Rick Snow – Treasurer
Jack Carroll – Secretary (excused)
Diana Lustick – Director

STAFF:

Steve Horsmon
Mary Keller

CALL TO ORDER:

The meeting was called to order by Bob Naftzger, President, at 4:15 p.m.
All were present, and a quorum was established.

REVIEW AGENDA:

Under 7) Old Business: add b: Set backs in the first filing. add c: Costs of the Crellin Lake and 7th Filing leach field clean up project Under 11) Joint Executive Session add a: Management Audit

APPROVAL OF MINUTES DATED:

September 20, 2006 Minutes were reviewed and accepted as written by consensus.

TREASURER’S REPORT: (See Office for enclosed as it was not furnished with these minutes)

Rick Snow presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation is in the third month of the fiscal year with no significant deviations from the budget.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. Last roll-off dumpster for the season will be removed by 10/31/06.
  2. Filing 12, Lot 176 had combined past dues of $5,163.37 when it was newly acquired after a Treasurer’s Tax Sale. Attorney for new owner claims that the entire lien is extinguished by Treasurer’s Deed and agrees to pay only $450 total. I believe this to be true but will consult with legal counsel before accepting these terms and signing the proposed waiver.
  3. Filing 12, Lots 203/209 foreclosure still in process. Trying to find another insurance agent for Sheriff’s Indemnity Bond which does not require personal financial information from board or staff members.

Road and Recreation Association

  1. After 3 months into the budget, we are running 1.3% under budget. Need to buy some "rip rap" material to prevent erosion of black base road material in some ditches. This ~$3000 will be paid out of the road maintenance budget.
  2. Gate 6 mailbox cover permit has been approved by Larimer County. Property owner needed to sign permit application. Construction is underway.
  3. Purchased enough log poles to allow Gus Eykholt’s team to complete the buck and rail fence section between Gates 11 & 12.
  4. Completed site visit with all board members to review the Crellin Lake and 7th Filing leach field clean up project. Project is approved and is to start on Monday, 10/23/06.
  5. Gate 6 real estate sign issue has been resolved.

End of Manager’s report

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) Bob Isaacson, Chairman presented the report for the committee.

There were 4 ARC applications presented to the committee this month. Two applications for a shed and deck are approved as presented, one preliminary home was disapproved due to height restrictions, and one residence approved subject to meeting ARC guidelines.

Ecology Committee: (See enclosed) Judd Adams, Chairman presented the report for the committee.

Crellin Trail, Lake and Greenbelt: We made this area our priority for this year on the grounds that it is a "hot spot" (lots of noxious weeds in a high traffic area). Noxious Weed Materials for Community Use: We were awarded a $500 grant from Larimer County Parks and Open Lands. With these funds we purchased 2 spray tanks, 8 hand weed whackers, and printing supplies for the weed manual. Weed Workshop: We thought this year’s event was successful and useful in raising consciousness about the need to manage noxious weeds. Plan to repeat this event next year.

Crellin Lake Project I was briefed about the project, walked the area with Gary, and will be available when they begin the project to work with Gary on constructing an island picnic area.

Rules Committee: John Sandorf, Chairman, spoke for the committee.

John explained to the Board that we are not in compliance with the By-laws with regard to the frequency of conducting Management Audits. John asked the Board for direction of where the Board wants the audit team to begin conducting audits for this year. Linda Adams will contact John Sandorf with further guidance. Tabled for further discussion during executive session.

OLD BUSINESS:

  1. Horse property violation: The property owners wrote the board a letter asking them to consider rescinding the fine for the ARC violations. Diana Lustick moved that 1). One of the 3 horses must be permanently removed by November 1, 2006. 2). The fence design submitted must be approved by the Architectural Review Committee (ARC) and fence construction must be completed by January 1, 2007. If numbers 1 and 2 above are completed by the deadlines, the Board will consider removing the fine. If they are not completed, the fine will stay on the account and penalties will be assessed and the Association will pursue legal action if necessary. Unanimous-motion passed.
  2. Set backs in the first filing: There are a few properties in the first filing that are zoned open. Open zoning allows for property set backs of 25’ from the center of the road and 5’ from property boundaries. ARC Guidelines require a 75’ set back from the center of the road and a 50’ set back from the property boundaries. Rick Snow suggested we seek legal counsel in order to verify that our covenants supersede county regulations in the first filing. Legal counsel responded as follows:
  3. In this instance the covenants would control if they are more restrictive than county regulations. Thus, if the GVM covenants require greater setbacks than the county, the covenants control.
  4. Costs of the Crellin Lake and 7th Filing leach field clean up project: The project will consist of draining the lake, removing the willows, make a bigger picnic area and use the dirt pulled from the lake as fill in the 7th filing leach-field. Linda Adams moved that in agreement with the Water & Sewer Association, the costs will be split 50/50 per each Association for the rental equipment and labor used during the Crellin Lake and 7th filing leach field clean up project. Association specific materials will be paid by the appropriate association. Unanimous-motion passed.

NEW BUSINESS:

  1. None

PUBLIC INPUT:

  1. John Sandorf suggested that all new Glacier View members be given an orientation regarding the rules and regulations of living in Glacier View Meadows. It was suggested that the manager could make himself available one day a month, for greeting new members and having welcome to the neighborhood type meetings.
  2. Larry Peterson asked what the proper procedure is for disposing of noxious weeds. Judd Adams stated that if possible, bring weeds to the compactor as placing weeds in the slash pile, can cause the spread of noxious weeds.


  3. Meeting adjourned 5:02 pm

    Adjourned into Joint Executive Session at 5:04 pm
    The Board discussed providing the Rules Committee with direction and content of the management audit.