GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
July 19, 2006

ROLL CALL:

Robert Naftzger – President
Linda Adams – Vice-President
Rick Snow – Treasurer
Jack Carroll – Secretary
Diana Lustick – Director

STAFF:

Steve Horsmon
Gary Ellerman

CALL TO ORDER:

The meeting was called to order by Bob Naftzger, President, at 3:35 p.m.
All were present. A quorum was established.

REVIEW AGENDA:No Amendments

REVIEW MINUTES DATED:

May 17, 2006 Minutes were reviewed and accepted as written by consensus.

TREASURER’S REPORT: (See Office for the enclosed as it was not furnished with these minutes)

  1. Rick Snow presented the treasurer’s report for the Road and Recreation Association (see attached). Road and Recreation is in the twelfth month of the fiscal year with total expenses running about 7.4 % under budget. There is a carry-forward amount of $94,239 . This carry- forward is due to both unspent funds and more revenue than anticipated.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. New procedures for Senate Bill 100 compliance formally approved and entered into master policy/procedure book. Need to discuss the planned update of existing R&R rules and regulations to reflect new policies.
  2. Water service shut-off notices continue to be effective in collection of past due accounts. Four out of four properties this month have brought their accounts current.
  3. Pepsi is eliminating the current vending machine agreement. We will get a new machine from Pepsi and need to buy cans from them and stock it ourselves. GVM will set price and keep all cash earned by the machine.

Road and Recreation Association

  1. We completed the 2005-2006 budget year on June 30. Total expenses ran 7.4% under the budget. This is mainly due to funds not spent in property maintenance (~$8K for road culverts) and unspent contingency funds of $10,500. These contributed to a healthy carry-forward amount of $94,239.
  2. New "black base" road treatment on Bald Mtn. is holding up beautifully. We are now working on applying a section of black base on Eiger Rd. near Riddle Lake.
  3. 2006-2007 Road Material Expenditure Plan ($45,000 total budget):

    1. 800’ of Eiger Rd. near Riddle Lake (black base ~ $12,000)

    2. 600’ of Meadow Mtn. near Bobcat Mtn. Ct. (black base ~$9,300)

    3. 40’ Gate 5 entrance (black base ~$600)

    4. 40’ Gate 3 entrance (black base ~$900)

    5. 200’ Gate 4 entrance (black base ~$2500)

    6. Bobcat Mtn. Ct. (road base ~$1200)

    7. Chimney Rock (road base ~$1200)

    Remaining $27,700 to be determined as year progresses.

  4. Road and Recreation 2006-2007 billing was completed in the last week of May. We have collected $214,362 or about 72% as of 7/18/06.
  5. Grader has been making some growling noises in the back end. Repairman recommends "wait and see". Potential large repair is possible this summer. Budget has $7000 set aside for grader repairs this year.
  6. Buck and Rail fence team installed about 500’of new fence at Gate 9 and repaired the Gate 3 damage.
  7. Received material shipment for the mailbox cover for Gate 6.

COMMITTEE REPORTS:

A.R.C: (Architectural Review Committee) None Given

Ecology Committee: Judd Adams spoke for the committee, and outlined committee events.

The weed festival - work shop was a success. 12 attendees this year vs. 1 last year.

Future plans include acquisition of equipment for noxious weed treatment that may be borrowed by property owners. It was also stressed that communication is essential, talk to neighbors, committee members and others concerning noxious weed control.

Glacier Gals: None Given

OLD BUSINESS:

  1. A. Creation of a fill dirt pit on 8th Filing greenbelt. Site visit completed by designated board members. Further discussion tabled until August meeting

NEW BUSINESS:

  1. Temporary use of horses on non-horse designated lots: It was decided that the covenants should be enforced and the action taken to resolve the situation was appropriate.
  2. Updates to Road and Recreation Rules & Regulations to correlate with new SB100 policies: The Board agreed that Road and Recreation Rules and Regulations should correlate with new SB100 policies. Linda Adams, Rick Snow and Steve Horsmon agreed to meet and resolve the inconsistencies. It was also agreed that making the Rules & Regulations consistent with SB100 only requires Board approval.
  3. 2006-2007 road maintenance expenditure planning: See Manager’s report.
  4. Gate 13 – Discussion of possible buck and rail fencing and entrance marker: After discussion it was decided that the Association will install a small buck and rail along with a Gate 13 sign.

PUBLIC INPUT:

Gus Eykholt asked if the new black base will pose a safety hazard to driving in winter conditions. The manager responded that the current test sections of black base are being evaluated for weather conditions.

Meeting adjourned at 4:27 pm