GLACIER VIEW MEADOWS
ROAD AND RECREATION ASSOCIATION
March 18, 2009

ROLL CALL:

Rick Snow – President
Linda Adams – Vice-President
Mike McKay – Treasurer
Jack Carroll – Secretary
Jere Wallack – Director (excused absent)

STAFF:

Steve Horsmon

CALL TO ORDER:

Rick Snow, President, called the meeting to order at 4:01 p.m. All were present except Jere Wallack who had an excused absence. A quorum was established.

REVIEW AGENDA:

No amendments

APPROVAL OF MINUTES DATED: January 21, 2009

Rick Snow moved to approve the minutes as written. Unanimous-motion passed

TREASURER’S REPORT: (Please see the Office for attached/enclosed as none were provided with these minutes)

Mike McKay presented a synopsis of the financials for the Road and Recreation Association. Road and Recreation completed the eighth month or 66.7% of the fiscal year. Overall income is at 106% of budget and total expenses are at 64.3%. The Board reviewed the Treasurer’s report no objections were noted.

MANAGER’S REPORT: Steve Horsmon presented the Manager’s Report

General Office and Budget Updates:

  1. The 2009 GVM Employee Manual revisions were approved are in effect.
  2. Candidates for the Operations Team Leader position are being interviewed and a decision will be made this month. Candidates are given the new Employee Manual and Benefits summary for review prior to their interviews.
  3. Deanna completed the budget study reports for this year’s budget committees. The 2009-2010 Budget Committees held their first meeting on 3/13 an 3/14. We plan to wrap up the meetings by the end of March so they can present their recommendations at the April 15 board meetings.
  4. Road & Recreation Budget Committee Members: Linda Petrie (chair), Sue Olson, Charles Maybury, Bob Naftzger, Mike McKay (treasurer)

    Water & Sewer Budget Committee Members: Cal Bruxvoort (chair), Richard Couillard, Jerry Tucker, Jim Petrie (treasurer)

  5. Office carpet and laminate flooring was installed and all systems restored in two days – within the $2000 budget.

Road and Recreation Association

  1. Signs First is ordering all the material needed for the new GVM gate signs. We located a "solid-core" poly metal prefinished in brown. This will work perfectly. Gate 8 prototypes should be complete by mid-April.
  2. Fly Water, Inc. was notified that GVM will accept their proposal for a lake engineering and biology assessment for $800, as agreed by the boards last month. In May, they will provide an engineering and biological assessment of the lake to look into the water level issues and overall fish habitat. Their written report will include recommendations for improvements.
  3. Mary is working on getting a commitment from the Forest Service to present the current Mountain Pine Beetle information at the Annual Meeting.

On the subject of candidates for the Operations Team Leader position, the Manager announced that interviews had been completed for two candidates out of the 9 applicants. The Presidents of each board and all GVM staff members participated in the interviews and a final candidate was chosen. Brian Schaneman was chosen and will receive a written offer of employment on 3/20/09. All other candidates have been informed of the decision. Brian’s strengths included solid experience on heavy equipment, utility construction, water treatment, and project management.

On the subject of Budget Committee meetings, the next, and possibly final, meetings will be held on 3/20/09 (Water & Sewer) and 3/21/09 (Road & Recreation).

COMMITTEE REPORTS:

Architectural Review Committee (A.R.C): No report given.

Ecology Committee: No report given. However, Vice President Linda Adams advised the board that she received information from George Schisler at the Parvin Lake Fisheries Lab regarding ice fishing. The information supported the assertion that "catch and release" ice fishing is not harmful to the trout as they do not swallow as deep, don't fight as long, the physiological impact is slight, and being promptly returned to cold water gives them an excellent chance of survival. This information may lead to a change in the Batterson Lake ice fishing policy. George Schisler also said that aeration is always good on smaller lakes if feasible. Linda suggested that the Batterson Lake aerator should be turned back on and the manager agreed.

COMMUNITY ACTIVITY REPORTS:

Glacier Gals: No report given.

OLD BUSINESS:

  1. Gate sign project review: The manager reviewed project status. Signs First has found solid-core Poly-Metal material in a pre-finished bronze. They will purchase all material required after receipt of a deposit. The final designs have been approved and the first Gate 8 prototypes should be done by mid-April.
  2. Horse property consolidation (Fox – Filing 11, Lot 1):

After sending notification letters, we received only two responses from property owners within a 500 ft. radius. One owner had no objections and the other requested the board to place some restrictions on the location of future horse related structures. After extensive discussion, the board agreed that if final approval is granted, the Architectural Review Committee (ARC) should be instructed to carefully review any future applications for horse related structures and their location on Filing 11, Lot 1. The ARC should consider the history of the consolidation and the concerns of neighboring properties. However, the board did want to place a standing, special restriction on the property.

Rick Snow made the following motion:

If final approval is granted for the consolidation, the documented board motion to approve it and the possibility of location restrictions on horse related must be recorded against the property at Larimer County at the expense of the current owner – Kelly Fox. This would ensure that future owners of the property would be properly notified of the history and issues surrounding the approval of the consolidation. The remaining steps on the consolidation process include asking Larimer County to change the property number to Filing 11, Lot 38A. Also, the Division of Water Resources will need to approve a "Change in Use" on the existing well permit to allow the watering of two horses.

Unanimous-motion passed

NEW BUSINESS:

Discussion of date for the Glacier View Meadows Annual Meeting:
  1. The board agreed that June 20, 2009 would be the best date. Water & Sewer President Frank Winter may not be able to attend on this date, however, there were more conflicts on 6/27/09.
    Rick Snow moved to set the Annual Meeting date for 6/20/09.
    Unanimous-motion passed

PUBLIC INPUT:

Discussion was held regarding the Nominating Committee volunteers needed for this year’s election. The manager and board members said they will continue looking for a chairperson and volunteers to help get nominees for each board and to help run the election in June.

Rick Snow moved to adjourn at 4:25am. Unanimous-motion passed